Send the following page or article to a friend
Verschenen artikelen
This page has been send to
[Log out]
Send the following page or article to a friend
Too much to do and too little time. Who recognizes it? Activities continue to pile up but, your mailbox is packed every day and at the end of the week you have not done what you wanted. It seems almost normal. Yet it can be different. Through your work habits need to be addressed to take structure to the flow of information and to make such a task list, you can bring much peace in your work.
Ton Harteveld , Operations Manager, has any experience with. Several years ago he took a PEP® training, a Personal Efficiency Program. "About three years ago I came into contact with this training," says Ton. "A colleague wanted to establish a pilot and had people needed them. I wanted to participate. The first question I was asked by the coaches, was what I wanted to achieve. So very focused person. I said that I some mails I receive each day, about 70, would like to return. That took a lot of my time, and partly so I experienced a heavy workload. We are then set to work went. One of the things that Ton learned was to give a value to every e-mail when you open it. Ton: "Often people open a message, read it a few times first and then do anything with. This is wasting your energy. If it is a short action, it is most effective to immediately respond. If you need more time, you can set a time in the week which pierce these mails handles. You know there still value to it directly .'.
Structure installation
Another problem frequently encountered Ton, and also for many other employees will be recognized, is that he and his secretary could not return documents often found in archives. Again offered PEP® training outcome. "The first question I got was what my main tasks. It appears that the main functions provide a very good structure for an archive. And since then we have little more searching. You often see that too much is stored. When I was at the Customer Relations department worked, we have the archive through this training in half. The trainers are to have just for the cabinets stand and confront you with all the useless piles of paper. " The trainers also rejected Ton the bowl with the piles of papers on his desk. She indicated that such a staple "things-to-do" huge distraction. Ton: "First, I found that nonsense and I let it stand. Since the trainers would come along again, I have two days to get a once released through the stack to go. And the funny thing is, immediately afterwards I felt I had nothing more to do, I had time for other things. It really works. "
Open Doors
Meanwhile, almost all managers in the department attended the PEP® training.
And in other places within the network is increasingly followed. Peter Janssens account last year with his colleagues from the Account Department, Engineering & Infrastructure to the training taken. Peter: "We went and sat in Nuenen move to Den Bosch. Then two things: either stop and move everything in boxes, or see if you effectively deal with your stuff. It was chosen for the latter. We were given tips mainly for archiving. Often there are a dozen folders in the same department documents. After the training was almost a week to truck stuff away! We had tips for archiving mail and creating a task list. A simple tip that I found very useful was that you mail your best one or two times a day viewing. If you any mail that arrives immediately view, you become increasingly distracted. It is not that I suddenly have spare time, not so far. These are just tips. Actually, all the doors open, but you are also aware of it. "
Box
Email Tips
Signals from the organization and the results of a survey of management assistants from 2006, indicate that many employees of the large number of mails experienced as a burden. Especially the many cc's and the 'drop' of emails that ask for an emergency operations, provide offense. Moreover, the reduced personal contact due to the e-mail as a loss experience. The Management Team reaffirms the importance of reducing the email traffic. She is leaving the responsibility lies with the managers and employees themselves. Therefore there is no code, is a practical guide and tips. Here are some tips. This Guide provides advice and an email now on Infranet.
- Consider whether you can communicate by phone or in person before you
send email.
- Specify purpose and urgency of an email with the subject line and Outlook
using the following codes:
- A) Action
- I) for information
- V) Vergaderstukken attached
- U) Urgent
-?) A question
- Send a short, concise emails. Add content information as a separate document.
- Send only the relevant information when you respond to an email (no response to reaction to reaction).
- Try your inbox at the end of the day have to empty.
- Leg action and archive folders (see instructions on Infranet).
- Read and answer emails at set times.
- Please call before you send an email when the time for the requested action is very short.
- Send emails yourself less.
- Send little or no cc's.
- Do not send emails with last minute the meeting.
- Set the Office Assistant if you are away for more than one days.
Process Analyst Theo Ferfers has a good few years ago suffered
many of the emails. "My main connections and main Infra Region North Limburg and had been a lot of emails," he says. "When I came back from holiday there were some 350 messages in my inbox. I was a perfectionist and wanted everything like good deal. But it was me too much, and I ran against a fellow so to burn out. Meanwhile, I changed job and now I rate my mail very selective. I plan my schedule in time to handle certain messages. Tips or training where you get to handle your mail seems to me the Egg of Columbus. I wish I had done them earlier .!'
Cindy Scholten , management assistant at Asset Management does not suffer just to have the many emails. "Sometimes I morning fifty emails in my mailbox," she says. "That could be much, but I read them once and trade it off. Once I've done, I remove the messages. Then it is ready. Ccmailtjes I just read here, since you do nothing further with it. What matter is that I've set Outlook handy. For example, I for the two managers for whom I work, two separate mailboxes. That is very clear. "
